Privacy Policy

1. Who we are

Jos Dirkx Communications B.V. ("we", "us", "our") is the data controller for personal data collected through this website.

2. What we collect

Through our forms: your name, email address, company or organization, and the content of your message. When you visit: basic technical data such as browser, device and pages viewed.

3. Why we use it

To respond to your inquiry, prepare proposals, book and deliver engagements, and follow up. Technical data keeps the site working and secure. We do not sell your data, and we do not profile you or make automated decisions about you.

4. Legal basis

Your consent, given when you submit a form, and our legitimate interest in responding to inquiries and running our business. You may withdraw consent at any time.

5. How long we keep it

We keep inquiry and booking records as long as needed to handle your request, and for a reasonable period afterward. You may ask us to delete your data at any time (section 9).

6. Who we share it with

We share data only with providers who help us operate: website hosting and form processing, email and document storage, our AI provider (section 7), advertising measurement (Google Ads, with your consent where required, section 10), and our accountant. Hosting, email and storage providers act on our instructions under data processing agreements. Our accountant is bound by professional confidentiality. We disclose to anyone else only where the law requires it, for example a court order.

7. On the use of tools

We may use digital and AI-assisted tools in preparing our materials: proposals, presentations, workshop materials, correspondence, and the layout and formatting of visual and printed items. If and when these are used on visual materials, their use is limited to layout, formatting and assembly, for example setting out a document, slide, poster or cover. Accounts are set so that our conversations are not used to train models. Content flagged by safety systems, may still be used for that purpose.

• We do not enter special categories of personal data, such as health data, into AI tools.
• We do not use AI tools to profile you or to decide anything about you.

Where a confidentiality agreement covers information, that agreement governs our use of digital or AI tools on it. We delete conversations we no longer need and any models used from storage within 30 days, except in limited cases (feedback or security).

Our legal basis is legitimate interest. You may ask us not to use digital or AI tools on information you share with us, at any time.

Meeting recordings

We sometimes record and transcribe meetings for accurate notes. We tell you before recording starts, you may decline, and we keep recordings only as long as the work requires.

8. International transfers

Some providers process data outside the European Economic Area. Our AI provider stores data in the United States and may route and process it elsewhere, including in Europe, Asia and Australia. Transfers out of the European Economic Area rely on the European Commission's Standard Contractual Clauses, or on an adequacy decision where one applies.

9. Your rights

Under the GDPR you may access, correct, erase, restrict or object to the processing of your data; receive it in a portable format; withdraw consent; and lodge a complaint with your national data protection authority.

10. Cookies

We use the cookies and local storage needed to operate and secure the site. With your consent where the law requires it, we also use Google Ads measurement cookies to understand how visitors found us through our ads. You can accept or reject these in the cookie banner, and change your choice at any time. Read how Google handles this data at business.safety.google/privacy/.

11. Changes

We may update this policy. The current version is always on this page.